Journal Author Guidesreputable journals' Instructions-for-Authors

Instructions for Authors — Epidemiology and Health

Source: http://www.e-epih.org/authors/authors.php

Last revision: January 1, 2024

For the policies on research and publication ethics not stated in the Instructions, Guidelines on Good Publication (http://publicationethics.org/) or Good Publication Practice Guidelines for Medical Journals (http://kamje.or.kr/) can be applied.

Submitted manuscripts must not have been previously published or be under consideration for publication elsewhere. No part of the accepted manuscript should be duplicated in any other scientific journal without the permission of the Editorial Board. Submitted manuscripts are screened for possible plagiarism or duplicate publication by CrossCheck (http://www.ithenticate.com/) upon arrival. If plagiarism or duplicate publication related to the papers of this journal is detected, the manuscripts may be rejected, the authors will be announced in the journal, and their institutions will be informed. There will also be penalties for the authors. - A letter of permission is required for any and all material that has been published previously. It is the responsibility of the author to request permission from the publisher for any material that is being reproduced. This requirement applies to text, figures, and tables.

It is possible to republish manuscripts if the manuscripts satisfy the conditions of secondary publication of the International Committee of Medical Journal Editors (ICMJE) Recommendations (http://www.icmje.org/urm_main.html).

epiH allows a paper that has not conducted peer review on a preprint server such as the MedRxiv, Research square, and bioRxiv will not be considered as a duplicate publication, provided that the following conditions are met: During submission, authors must include the following clearly on the title page: a disclaimer that the paper has been published on a preprint server, the name of the preprint server it has been published on, and any associated accession numbers or the Digital Object Identifiers (DOIs) for the paper on the preprint server. “Disclaimer: This manuscript has been submitted for consideration to Epidemiology and Health. Please note that the manuscript published on a preprint server, Research Square (DOI: 00.12345/rs.3.rs-12345/v1), has not undergone peer review. If accepted, the peer-reviewed and edited version of our manuscript will be only available fromepiH.” epiH does not support posting the edited versions of a manuscript that have been altered as a result of the peer review process to the preprint server. - Upon publication, authors are responsible for updating the archived preprint with a DOI and link to the final published version of the article. Authors must amend the preprint after final publication by providing a link to the published version and relevant statement: “This is an authorcreated, preprint version of an article accepted for publication in Epidemiology and Health at [insert DOI].”

During submission, authors must include the following clearly on the title page: a disclaimer that the paper has been published on a preprint server, the name of the preprint server it has been published on, and any associated accession numbers or the Digital Object Identifiers (DOIs) for the paper on the preprint server.

Clinical research should be done in accordance with the Ethical Principles for Medical Research Involving Human Subjects, outlined in the Helsinki Declaration (https://www.wma.net/policies-post/wma-declaration-of-helsinki-ethical-principles-formedical-research-involving-human-subjects/). Clinical studies that do not meet the Helsinki Declaration will not be considered for publication. Human subjects should not be identifiable, such that patients’ names, initials, hospital numbers, dates of birth, or other protected healthcare information should not be disclosed. For animal subjects, research should be performed based on the National or Institutional Guide for the Care and Use of Laboratory Animals, and the ethical treatment of all experimental animals should be maintained.

When the journal faces suspected cases of research and publication misconduct such as redundant (duplicate) publication, plagiarism, fraudulent or fabricated data, changes in authorship, an undisclosed conflict of interest, ethical problems with a submitted manuscript, a reviewer who has appropriated an author’s idea or data, complaints against editors, and so on, the resolution process will follow the flowchart provided by the Committee on Publication Ethics (http://publicationethics.org/resources/flowcharts). The discussion and decision on the suspected cases are carried out by the Editorial Board. Documented cases of plagiarism or data fabrication could lead to a 3-year ban on the authors with regard to future publication in ofepiH and/or retraction of their papers.

epiH accepts the ICMJE Recommendations for data sharing statement policy (http://icmje.org/icmje-recommendations.pdf). All manuscripts, including data anlaysis, should submit a data sharing statement following the ICMJE guidelines.

Manuscripts should be submitted to epiH in English. Manuscripts should be written and numbered in the following sequence: cover letter, title page, abstract, key words, manuscript body, acknowledgements, references, tables, and figures. Descriptions appearing in each article are the responsibility of the authors and not that of epiH.

The Korean Society of Epidemiology owns the copyright of all manuscripts published in epiH. Authors are required to sign the journal’s “Authorship Responsibility and Copyright Transfer” form, which is downloadable from our homepage (https://submit.e-epih.org/), should be signed by all authors, scanned and uploaded once a manuscript has been accepted. The corresponding author is responsible for obtaining signatures of all authors to obtain their consent for copyright transfer. The author is responsible for the content of both the original, and the reviewed and edited manuscript, accuracy of references and quotes, and any violations of the copyright agreement.

epiH an open access journal. Articles are distributed under the terms of the Creative Commons Attribution License (http://creativecommons.org/licenses/by/4.0/), which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited. To use the tables or figures ofepiH in other periodicals, books or media for scholarly, educational or even commercial purposes, the process of permission request to the publisher ofepiH is not necessary. It also follows the open access policy of PubMed Central at United States National Library of Medicine (http://www.ncbi.nlm.nih.gov/pmc/). All the content of the journal is available immediately upon publication without embargo period.

Manuscripts that report the results of original quantitative or qualitative public health research are published as original articles (up to 3,500 words of main text, not including abstract, tables, figures, references, and online-only material). A structured abstract of 250 words is required, with up to seven tables and figures, and no more than 50 references. The main text must follow the standard epiH format, with an introduction and separate sections for the following: Methods, Results, and Discussion. This format is the highest priority forepiH and represents the majority of papers published.

Brief communications can report preliminary or novel findings. The main text is limited to 2,000 words, which excludes an unstructured abstract of 200 words, a maximum of five tables and figures, and up to 30 references. The main text for brief communications must follow the standard: epiH original article format, with an Introduction and separate sections for Methods, Results, and Discussion.

Editorials in epiH are considered opinion pieces. They may be commissioned by members of the formal editorial team, or on occasion, reformatted as editorials from other submitted papers. Editorials are 2,000 words in length with no abstract, a maximum of three tables and figures, and up to 10 references. Subheadings may be used to guide readers through the major arguments in the text. Authors may upload suggested images as supplemental files during submission. The Editor-in-Chief triages editorials to members of the formal editorial team, based on their expertise in the field.

Letters to the Editor, referring to an epiH article are encouraged up to three months from the date of its publication. An abstract is not required. Editors reserve the right to edit and abridge letters and publish responses. The letter should be 1,000 words or less, a maximum of 10 references and may include 3 tables and figures. Key features of articles ofepiH publishes are as shown in the below Table. Table 1.Recommended maximums for articles submitted to Epidemiology and Health Type of articleAbstract (word)Main body (word)ReferencesTables & figuresOriginal article 250 3,500 50 7 Review 250 5,000 100 10 Special article 250 3,500 50 7 Cohort profile 200 3,500 50 7 Brief communication 200 2,000 30 5 Perspective (including statistics, commentary) 200 2,000 10 5 Editorial Not required 2,000 10 3 Letter to the editor/ Response Not required 1,000 10 3

** 1) Reporting guidelines**

In addition to the Uniform Requirements, a number of reporting guidelines have been developed by groups of experts to facilitate reporting of research studies or clinical trials. Authors are encouraged to condult with guidelines relevant to their specific research design. A good source of reporting guidelines is the Equator Network (http://www.equator-network.org/)

A cover letter should include the following: (a) a concise summary of why the article is a valuable addition to scientific literature, (b) briefly relate the study to previously published work, (c) specify the article type (original article, review, brief communication, etc.), and (d) details of any previous interactions with epiH regarding the submitted manuscript.

Authors should provide a list of three to six keywords below the abstract. Keywords should be selected from main headings listed under Medical Subject Headings (MeSH) in Index Medicus published by the US National Library of Medicine (http://www.nlm.nih.gov/mesh/MBrowser.html); if suitable MeSH terms are not yet available for recently introduced terms, present terms may be used..

Submitted texts should be organized with the manuscript divided into four main headings: Introduction, Materials and Methods, Results, and Discussion. Other descriptive headings and subheadings may be used if appropriate. - Introduction: Brief background, references to the most pertinent papers generally enough to inform the readers of the topic, and relevant findings of others are described. The specific question to which the author's particular investigation is studied should be also described. - Methods: Explanation of the experimental methods should be concise and sufficient of repetition by other qualified investigators. The procedures that have been published previously should not be described in detail. However, any new or significant modifications of previously published procedures need full descriptions in this area. The sources of special chemicals or preparations should be given along with their location (name of company, city, state, and country). The method of statistical analyses and criteria of significance level should be described. Please denote that your study received the proper ethical oversight in both your cover letter and your Methods section. - Results: This part of the work should be presented logically using text, table and illustrations. Excessive repetition of table or figure contents should be avoided to reduce reader confusion. - Discussion: The data should be interpreted concisely without repeating materials already presented in the results section. Speculation is permitted in this section, but it must be supported by the presented data of authors and be wellfounded based on evidence based conclusions and results. A brief paragraph should be included at the end of the discussion section to clarify the main conclusion.

epiH participates in the CRediT standard for author contribuepiH participates in the CRediT standard for author contributions. The contributions of all authors must be described using the CRediT Taxonomy of author roles. For each of the categories below, please enter the initials of the authors who contributed in that category. If no one contributed in a category, you may leave that box blank. The corresponding author is responsible for completing this information at submission, and it is expected that all authors will have reviewed, discussed, and agreed to their individual contributions ahead of this time. Examples of authors’ contributions are as followings: Conceptualization: Kim HC. Data curation: Kim HC. Formal analysis: Kim HC, Huh S, Ki M, Jun JK. Funding acquisition: None. Methodology: Kim HC, Huh S, Ki M, Jun JK. Project administration: Kim HC. Visualization: Jun JK. Writing–original draft: Kim HC, Jun JK. Writing–review & editing: Kim HC, Huh S, Ki M, Jun JK.

Authors are responsible for the accuracy and completeness of references used in the manuscript. epiH recommends not to cite preprint articles unless there is no other alternative. If a preprint article is published in an academic journal after peer review, it should be cited using the published journal’s bibliographic information. All references should be written in English. When the original author has not given the article an English title, authors can translate the title with the notation, “Korean, author’s translation.” All authors of a cited work should be listed if there are six or fewer authors. The first six authors should be listed followed by “et al.” if there are more than seven authors. References should be numbered sequentially and cited in the same order as in the body of the manuscript. References should be cited according to the system of the American National Library of Medicine’s Index Medicus, as shown in the examples below. Other types of references not described below should follow The NLM Style Guide for Authors, Editors, and Publishers (http://www.nlm.nih.gov/citingmedicine).

World Health Organization. Obesity: preventing and managing the global epidemic: report of a WHO consultation; 2000 [cited 2024 Jan 19]. Available from:

Use of tables, figures, and photographs that supplement the text is recommended, but should not duplicate material found in the body of the manuscript. Tables and figures should be prepared with separate file. They should be numbered in Arabic numerals, in the same sequence in which they appear in the text, and their approximate locations should be marked in the manuscript body (Table 1). Particular care should be taken to make tables and figures self-explanatory with adequate headings and footnotes. The first letter of a title should be in upper case, with the rest of the letters in lower case. The same principle applies to the content of a table or figure. Tables should not have horizontal or vertical dividing lines. Each table and figure should be presented in a separate page and should not exceed one page per table or figure, if possible. If a table takes up more than one page, it should be marked with the word “continued” at the end of each page. Explanations for and abbreviations used in tables and figures should be included as footnotes. Footnotes should be indicated by superscript numbers, in (1, 2, 3...). All numbers should be expressed to 2 digits to the right of the decimal points after rounding, unless specified otherwise.

epiH requires the submission of a Key Message. The authors of original articles, reviews, special articles, cohort profiles, brief communications, and perspectives have to summarize the articles consisting of; what are the unmet needs, important findings for the unmet needs and scientific and epidemiological meanings of published article. Avoid copying the part of abstract and exceeding 100 words.

For Korean authors, the author summary should be in Korean. The first sentence should give details of existing facts that led to the present work. The last sentence should state, as concisely as possible, the significance of the results with regard to health and/ or an illness. Listing of statistical numbers should be avoided, unless it is absolutely necessary for proper understanding of the author summary. The files of published articles are supplied through an icon “Korean Summary” in the electronic table of contents on the website of epiH.

Manuscripts should be submitted by online system (http://submit.e-epih.org/). If there are difficulties, please feel free to contact the editorial office (https://www.e-epih.org/about/contact.php). Manuscripts can be submitted at any time. For manuscript submission, original files are required; PDF files or HWP files are not accepted.

If the manuscript does not fit the aims and scope of the epiH, or does not adhere to the Instructions to Authors, it may be returned to the author immediately after receipt and without a review from the publisher. Before reviewing, all submitted manuscripts are inspected by Similarity Check powered by iThenticate (https://www.crossref.org/services/similarity-check/), a plagiarism-screening tool. - All manuscripts are pre-examined for the format and ethical requirements by managing and ethical consultants, and then decide whether to request external peer review by experts and associate editors in related topics.

There is no submission fee for the submission of manuscripts to the publisher. But article processing charges (APCs) are required for publication in the epiH. These fees cover some of the costs of publication as well as open access online editions in the journal website (http://www.e-epih.org/) or in the PubMed Central (http://www.ncbi.nlm.nih.gov/pmc/journals/1392/). An invoice outlining fees will be sent to the corresponding author when the submitted article is finally accepted. The APC is USD 800 (KRW 1,000,000) for a full-length article and USD 500 (KRW 700,000) for a brief communication or perspective. Discounted charge may be applied, if the corresponding author is a paid member of the Korean Society of Epidemiology. epiH has special consideration for epidemiological research in developing countries. APC exemptions are available for papers submitted from low or lower-middle income. For APC exemption, the first and corresponding authors’ current affiliations should be in low or lower-middle income.

Editorial Office:

Seoul National University College of Medicine, 103 Daehak-ro,

Jongno-gu, Seoul 03080, Korea Tel: +82-2-745-0662, Fax: +82-2-764-8328

E-mail:

For the policies on the research and publication ethics not stated in the instructions, Guidelines on Good Publication (http://publicationethics.org/) or Good Publication Practice Guidelines for Medical Journals (http://kamje.or.kr/) can be applied.

Certain types of articles, such as guidelines produced by governmental agencies and professional organizations, may need to reach the widest possible audience. In such instances, editors sometimes deliberately publish material that is also being published in other journals, with the agreement of the authors and the editors of those journals. Secondary publication for various other reasons, in the same or another language, especially in other countries, is justifiable and can be beneficial provided that the following conditions are met.

| Manuscript ID : | ||||||||||||||||||||| | Manuscript title : | ||||||||||||||||||||| | Corresponding author name : | ||||||||||||||||||||| | | ||||||||||||||||||||| | The authors of the article hereby agree that the Korean Society of Epidemiology holds the copyright on all submitted materials and the right to publish, transmit, sell, and distribute them in the journal or other media. | ||||||||||||||||||||| | Corresponding author | ||||||||||||||||||||| | | ||||||||||||||||||||| | Co-authors | ||||||||||||||||||||| | | |||||||||||||||||||||

Article-processing charge

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